Ultimate Staffing is partnering with a national facilities services company seeking a Project Administrator to provide essential administrative and project support to their Operations team. This role plays a key part in maintaining project timelines, tracking deliverables, and supporting the successful execution of national accounts projects.

Location: Fully onsite in Irvine, CA 92618
Job Type: Temp-to-Hire
Schedule: 8 AM to 5 PM Monday - Friday

Responsibilities:

• Assist with preparing and formatting proposals, contracts, work orders, and other project documentation.
• Coordinate and schedule meetings for vendors, clients, and internal teams; prepare and distribute meeting notes.
• Support Account Representatives with proposal and RFP preparation.
• Maintain organized project files, communication charts, and status reports.
• Update project information in Great Plains or other internal systems, including tracking costs, hours, and deliverables.
• Assist in monitoring project progress and alert Project Coordinator or management to potential delays or issues.
• Ensure all field reports and documentation are received, reviewed for accuracy, and filed appropriately.
• Help track and log change orders, client requests, and other project modifications.
• Provide timely and accurate communication updates to internal teams and clients as directed.
• Support customer service efforts by documenting concerns and preparing draft responses for review.
• Research and gather information to support project requirements and operational improvements.
• Assist with project close-out activities, including collecting required documentation and preparing completion certificates.

Qualifications:

• Associate's degree; Bachelor's preferred
• 3-5 yrs of related experience within project administration

If you're excited to grow a team dedicated to growth and continuous improvement, and meet the qualifications above, please submit your resume today to be considered for this impactful opportunity!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.